Is Color Printing an Option For My Organization?

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How do you determine whether or not colour printing is for you?

I have always had a personal interest in ensuring that my clients qualify themselves before investigating the implementation of colour printing in to their office system. In doing this one can associate the current costs and effectiveness of their current colour solution and determine for themselves whether or not colour is definitely a viable option. If you don’t have a colour print solution or partake in any colour printing solutions at the moment but would like to then don’t worry this applies to you too.

Let me show you a case study of mine that will better help educate you on how reviewing your current print solution could help save you money.

I had a client who was in Real Estate and they were producing rental lists that comprised of 10 pages of black print from their current photocopier linked on their network. They were also producing profile cards in A4 Colour for their sales team by outsourcing the work to a print company. Over a monthly period they would produce approximately 10,000 black impressions and 1,000 colour prints.

Now this may seem like a good idea or perhaps it is what you are doing at the moment but what I was able to discover was that they were paying four times as much per print to outsource their colour prints than what it would cost them to have in-house production. Also by double-siding their rental brochure we could reduce paper usage and also reduce associated costs and reduces the all-important carbon footprint.

By looking at this brief example we were able to bring the monthly costs down to around 60% of what they were currently spending by implementing an in-house colour system tailored specifically to their requirements.

If you are a large corporation it is absolutely necessary to investigate colour printing in-house, that goes without saying, but if you are a smaller organisation or are looking at introducing colour in to your office then there are a couple of questions you should ask yourself to help determine whether or not colour is viable for you.

Firstly, how many colour prints do you forecast you will print per month?

Secondly, is your printing done on separate laser or bubble jet printers and your copies made on a stand-alone copier?

Thirdly, how often are you changing your toners per month and how much is that costing you?

If you are likely to print 500 colour prints or more per month then investigating a commercial colour solution is for you.

If your printing is done on individual printers then investigating a colour solution is for you.

If you are changing your toner at least once or twice a month then colour is definitely for you.

As a professional advisor dealing I can tell you that hundreds of thousands of dollars have been saved by reviewing, analyzing and implementing new colour solutions.

Jon Hillis is an expert advisor working in the document solution industry. He lives and works in Melbourne, Australia and dedicates his professional career towards the development of his clients and organisations that require expert advice in document solutions. Visit http://www.jonhillis.com.au

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