Productivity Planner

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Do you ever ask yourself, “where did last month’s financial report go?” Asserting that it was here just a second ago doesn’t help you find it as you rummage through the papers on your desk. You’d go through your email for the original, but you’re not convinced you’d be able to find it there either. Besides there are important notes on your printed copy. Getting and staying organized would help immensely and with a mix of modern and time-proven technology it’s never been easier.

Yes, it will take a bit of time to sort through everything and a little bit of effort to stay organized, but imagine all the time you’ll save if you never again have to spend an hour shuffling through documents, looking for figures or notes that you’re not even sure are really there. Now, don’t worry, you don’t need to turn into a neat freak to stay organized, and your desk doesn’t need to be completely devoid of clutter.

Since most documents are passed between employees, divisions, and even companies through email, the first thing you need to ask yourself is whether you really need to print out a document in the first place. If you just need to keep informed about the goings on in your company, you can probably skip printing it out. If you need to mark up the page and pass it around, it may seem like a more difficult decision, but many computer programs now allow you to append notes to and work collaboratively on documents without having to print out anything.

Why the questioning of whether it’s worth it to print something out? Because staying organized on the computer is easier than ever. A type of program called “desktop search” can index all the information on your computer - including inside your documents - and allows you to sift through it quickly and easily to find whatever you’re looking for, like having someone else keep track of the piles of papers on your desk. Some of the best and most trustworthy are even available totally free.

If you absolutely have to print something out, the next question you need to ask is how you’re going to keep track of it once you do. Consider a filing system for your papers. For example, a set of 43 folders for upcoming tasks with due dates is incredibly helpful. 12 folders go to items you’ll have to deal with during the months of the next year, while the remaining 31 go towards things that are coming up in the next month. The trick is to simply put everything in the right folder as it comes up. And once the due date has passed its easy enough to put it in correctly-labeled archives for easy future managing.

Clutter may never be a thing of the past, but having a system of organization will help keep you from being overwhelmed at work by all the information you must keep track of to do your job.

This article was written by Michael Roberts Jr. the founder of Manage Up.net

His website is dedicated to developing better organizational leadership. The website has eBooks, articles, and online training for managers. Don’t miss the opportunity to sharpen your skills and take your career to new levels using insightful knowledge from an expert in management.

Visit http://www.manageup.net/ today and receive a FREE eBook to get you started.

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Tags: , , Leadership, Inspiration, Management, Organizational Culture //